[NJSBMWR] Sunday - Ride for the Cure event - final plans.

Thu Aug 8 19:35:30 EDT 2019

Don
Kathy and I will be helping Mikey and Grant  also Charlie Mooney is coming
Matt

On Thu, Aug 8, 2019 at 12:49 PM Don Eilenberger via NJSBMWR <
njsbmwr at casano.com> wrote:

> I thought I'd put out some final info on the "Event" for NJ Ride for the
> Cure.
>
> At present we have over $5,000 in door prizes. There are a total of 55
> items.
>
> I've been in contact with our liaison at Cross Country - Jonathan who is
> their publicity and web guy. He appears to work in the Honda building.
>
> The informal event committee roughed out the following tasks that need
> doing at the event:
>
> *1. Setup* - setup the various tables/tents etc in order to be ready for
> people showing up. Since the event is supposed to start at noon, we can
> expect people to start showing up at 11AM. I hope that everyone can make
> it to CC by 10AM.  Many hands make light work.
>
> *2. A registration and ticket table* - I'm hoping that Jim Thomasey can
> take charge here, with help from Tom Suhocki. Depending on the flow of
> the crowd, at some point more people working this may be needed.  This
> will also include handing out tickets based on the size of the donation
> the attendee made. And we have wrist bands - for food and "admission" to
> the event. I expect this function to be complete by 1:30.
>
> *3. Traffic control and security* - this function will run for the
> entire event. I am not certain what sort of security CC will have in
> place inside the store (which will be unlocked so we can use the
> bathrooms.)  We don't want someone walking off with any CC product.
> Traffic control will involve trying to get everyone parked in a
> reasonable manner.  That probably will only be needed from 11-2. I've
> asked Joe Karol to take charge of this - if you'd like to help Joe
> please let us/him know.
>
> *4. Food (cook, cleanup, monitor)* - I've spoken with Jon (guy from CC)
> about this, and try to stress that Dan Note had promised to provide the
> raw ingredients and we'd provide the people to cook/distribute the
> food.  I'm hoping he understands about providing the food-stuffs, but
> I'm not counting on it. If he does provide the raw ingredients, we'll
> have a grill manned by Mike Kowal and J. Grant Duncan.  We probably want
> to provide them some relief as needed, especially if it's ungodly hot
> out.  I expect this function to start (cooking) around 11:30 and wrap up
> at 1:30.
>
> IF Jon (guy from CC) doesn't provide the ingredients there is a Costco
> not far from the dealership. We'll have to get the ingredients and
> condiments and soda/water/ice. I know a number of members are Costco
> members - so Dan? Dennis? Only if needed..  I hope it won't be.
>
> *4. Door Prizes.* This will have 2 stages - 1st showing off the loot
> available, and getting people to donate more $$ to get more doorprize
> tickets. It also will involve letting people try on a few of the "sized"
> items (that are in their own ticket-pull category.)  2nd will be pulling
> the tickets. Depending on how many people show up and how many tickets
> we get - there are two ways this could be done:
>
>     A- We announce ticket time ends at 1:30PM. ALL tickets must be in by
>     then.  We then just start at the top of the list and pull tickets
>     and announce them. If the crowd isn't huge this should work.
>
>     B - We announce ticket time ends at 1:30PM, and the doorprizes will
>     be handed out at 2PM. We then go pull the tickets and write the
>     number on the door-prize list sheets that I'm bringing along.  The
>     sheets are posted near the doorprizes, and people can see if they
>     won anything, and if they did - can go claim it.
>
> I'm open to any other suggestions on these two schemes.
>
> Door Prizes activities will require 2-4 people. It starts when we open -
> with the display of door-prize items, and the soliciting for new
> donations. It will end when the tickets are all given out.  I'm hoping
> Dan T can lead this function up.
>
> *5. Clean up and put away.* I hope everyone stays to help with cleanup
> and putting the Cross-Country equipment away. I also hope that we'll be
> out of there by 4PM.
>
> Any other suggestions are welcome, and will be considered. but I don't
> see any radical changes to the above outline of functions. If you see
> one of the tasks that is particularly appealing to you - please let me
> know.
>
> Thanks all for making this happen!
>
> --
> Don Eilenberger
> deilenberger at gmail.com
>
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