[NJSBMWR] Sunday - Ride for the Cure event - final plans.

[Don Eilenberger]

I thought I'd put out some final info on the "Event" for NJ Ride for the 
Cure.

At present we have over $5,000 in door prizes. There are a total of 55 
items.

I've been in contact with our liaison at Cross Country - Jonathan who is 
their publicity and web guy. He appears to work in the Honda building.

The informal event committee roughed out the following tasks that need 
doing at the event:

*1. Setup* - setup the various tables/tents etc in order to be ready for 
people showing up. Since the event is supposed to start at noon, we can 
expect people to start showing up at 11AM. I hope that everyone can make 
it to CC by 10AM.  Many hands make light work.

*2. A registration and ticket table* - I'm hoping that Jim Thomasey can 
take charge here, with help from Tom Suhocki. Depending on the flow of 
the crowd, at some point more people working this may be needed.  This 
will also include handing out tickets based on the size of the donation 
the attendee made. And we have wrist bands - for food and "admission" to 
the event. I expect this function to be complete by 1:30.

*3. Traffic control and security* - this function will run for the 
entire event. I am not certain what sort of security CC will have in 
place inside the store (which will be unlocked so we can use the 
bathrooms.)  We don't want someone walking off with any CC product.  
Traffic control will involve trying to get everyone parked in a 
reasonable manner.  That probably will only be needed from 11-2. I've 
asked Joe Karol to take charge of this - if you'd like to help Joe 
please let us/him know.

*4. Food (cook, cleanup, monitor)* - I've spoken with Jon (guy from CC) 
about this, and try to stress that Dan Note had promised to provide the 
raw ingredients and we'd provide the people to cook/distribute the 
food.  I'm hoping he understands about providing the food-stuffs, but 
I'm not counting on it. If he does provide the raw ingredients, we'll 
have a grill manned by Mike Kowal and J. Grant Duncan.  We probably want 
to provide them some relief as needed, especially if it's ungodly hot 
out.  I expect this function to start (cooking) around 11:30 and wrap up 
at 1:30.

IF Jon (guy from CC) doesn't provide the ingredients there is a Costco 
not far from the dealership. We'll have to get the ingredients and 
condiments and soda/water/ice. I know a number of members are Costco 
members - so Dan? Dennis? Only if needed..  I hope it won't be.

*4. Door Prizes.* This will have 2 stages - 1st showing off the loot 
available, and getting people to donate more $$ to get more doorprize 
tickets. It also will involve letting people try on a few of the "sized" 
items (that are in their own ticket-pull category.)  2nd will be pulling 
the tickets. Depending on how many people show up and how many tickets 
we get - there are two ways this could be done:

    A- We announce ticket time ends at 1:30PM. ALL tickets must be in by
    then.  We then just start at the top of the list and pull tickets
    and announce them. If the crowd isn't huge this should work.

    B - We announce ticket time ends at 1:30PM, and the doorprizes will
    be handed out at 2PM. We then go pull the tickets and write the
    number on the door-prize list sheets that I'm bringing along.  The
    sheets are posted near the doorprizes, and people can see if they
    won anything, and if they did - can go claim it.

I'm open to any other suggestions on these two schemes.

Door Prizes activities will require 2-4 people. It starts when we open - 
with the display of door-prize items, and the soliciting for new 
donations. It will end when the tickets are all given out.  I'm hoping 
Dan T can lead this function up.

*5. Clean up and put away.* I hope everyone stays to help with cleanup 
and putting the Cross-Country equipment away. I also hope that we'll be 
out of there by 4PM.

Any other suggestions are welcome, and will be considered. but I don't 
see any radical changes to the above outline of functions. If you see 
one of the tasks that is particularly appealing to you - please let me know.

Thanks all for making this happen!

-- 
Don Eilenberger
deilenberger at gmail.com